Terms of Service

Effective September 24, 2026

Read these Terms carefully. They disclaim all warranties, limit our liability, require you to indemnify us, and require you to settle disputes by individual arbitration, not in court or in a class action.

1. Agreement

These Terms of Service (“Terms”) are a binding agreement between you and EarlyBid (“EarlyBid,” “we,” “us”). They apply to earlybid.bid, app.earlybid.bid, api.earlybid.bid, and every report, brief, board, feed, API, sample, email, and related service we provide (together, the “Service”).

You accept these Terms when you use the Service, sign in, request a sample, use an API key or access link, or pay for the Service. If you do not agree, do not use the Service.

If you accept for a company or other organization, you confirm that you have authority to bind it. “You” then means you and that organization.

2. Business use only

The Service is for business use only. You confirm that you use it for a business, not for personal, family, or household purposes, and that you are at least 18 years old.

3. What the Service is

EarlyBid finds and summarizes information in public records, such as agendas, minutes, budgets, plans, permits, and procurement notices. Automated software, including artificial intelligence, collects, reads, scores, and summarizes these records. A person does not check every item.

The Service gives information only. It is not legal, financial, engineering, procurement, or other professional advice. We are not your agent, broker, or advisor.

4. Information can be wrong

• Public records can be incomplete, out of date, or wrong. Our software can also make mistakes. Summaries, dates, amounts, places, contacts, scores, and matches can be wrong or missing.
• A lead is a signal in a public record. It is not a promise that a project, budget, bid, or contract exists or will exist.
• You must verify every item against its original source and the responsible agency before you rely on it.
• You alone decide whether to act on information from the Service. You are solely responsible for those decisions and their results, including bids, prices, proposals, purchases, hiring, and outreach.

5. Your outreach and legal compliance

• You are responsible for how you use contact details and other information from the Service.
• You must obey every law that applies to you, including laws on email, calls, text messages, privacy, and data protection.
• You must obey all procurement rules. Many public bodies forbid contact with officials while a bid is open. You must know and follow those rules.
• We are not responsible for the acts or omissions of public bodies, officials, contacts, competitors, or other third parties.

6. Third-party sources and tools

Source documents belong to their publishers. We link to them for your convenience only. We do not control, endorse, or guarantee any third-party website, document, or service.

If you connect a third-party tool to the Service, such as an AI assistant, CRM, or spreadsheet, you use it at your own risk and under its own terms.

7. Accounts, keys, and links

Keep your passwords, API keys, and access links secret. You are responsible for all activity under your account, keys, and links. If you suspect unauthorized use, tell us at once at hi@earlybid.bid.

8. Acceptable use

You must not:

• resell, sublicense, publish, or share the Service or its content, unless we agree in writing;
• scrape or copy the Service in bulk, or access it by automated means other than the API we give you, within its documented limits;
• try to get around security, access controls, or rate limits, or try to access another customer’s data;
• use the Service to harass anyone, send spam, or break any law; or
• use the Service to build or improve a competing product.

9. Fees

You pay the fees stated in your order, invoice, or written agreement, when they are due. Fees are not refundable, unless a written agreement signed by EarlyBid says otherwise or Section 18 requires a refund. You pay all taxes on the fees, except taxes on our income. We can suspend the Service if you do not pay on time.

10. Free samples

Samples and trials are free and create no obligation for you or for us. They come with no support and no warranty of any kind. Sections 12 through 17 apply to them in full.

11. Ownership

We own the Service, including its software, design, and our selections, summaries, scores, and compilations. Public records stay with their publishers. We give you a limited, non-exclusive, non-transferable, revocable license to use the Service for your internal business while your access lasts. We keep all other rights.

If you give us feedback or suggestions, we can use them freely, with no duty to you.

12. No warranties

The Service and all content are provided “as is,” “as available,” and “with all faults.” To the fullest extent the law allows, EarlyBid disclaims all warranties, express, implied, or statutory, including warranties of merchantability, fitness for a particular purpose, title, non-infringement, accuracy, completeness, and timeliness, and any warranty that arises from course of dealing or usage of trade.

We do not warrant that the Service will be uninterrupted, secure, or free of errors, or that it will produce any number of leads, bids, contracts, sales, or any revenue. No advice or information from us creates a warranty that these Terms do not expressly state.

13. Limitation of liability

To the fullest extent the law allows:

1. The EarlyBid Parties are not liable for any indirect, incidental, special, consequential, exemplary, or punitive damages, or for any lost profits, revenue, bids, contracts, business opportunities, goodwill, or data, or for the cost of substitute services, that arise from or relate to the Service or these Terms.
2. The total liability of all EarlyBid Parties for all claims that arise from or relate to the Service or these Terms will not be more than the greater of (i) the fees you paid EarlyBid for the Service in the three months before the event that caused the first claim, or (ii) one hundred U.S. dollars (US $100).
3. These limits apply to every theory of liability, including contract, tort, negligence, strict liability, and statute. They apply even if we were told that such damages were possible, and even if a limited remedy fails of its essential purpose.

“EarlyBid Parties” means EarlyBid and its owners, employees, contractors, agents, suppliers, and licensors.

Our fees reflect this allocation of risk. We could not offer the Service at its price without these limits. If a law does not allow a limit in this section, that limit applies to the fullest extent the law allows.

14. Indemnity

You will defend, indemnify, and hold harmless the EarlyBid Parties from all claims, demands, losses, damages, fines, penalties, costs, and expenses, including reasonable attorneys’ fees, that arise from or relate to:

1. your use of the Service or its content;
2. your outreach, bids, proposals, and business decisions;
3. your breach of these Terms;
4. your violation of any law or of any third party’s rights; or
5. content or data that you give us.

We can control the defense of any such claim, at your cost. You must not settle a claim that affects an EarlyBid Party without our written consent.

15. Release

If you have a dispute with a third party, such as a public body, contact, competitor, or customer, you release the EarlyBid Parties from all claims that arise from or relate to that dispute.

16. Time limit for claims

To the fullest extent the law allows, you must start any claim that arises from or relates to the Service or these Terms within one year after the claim arises. If you do not, the claim is permanently barred.

17. Disputes and arbitration

1. Informal first. Before you start a claim, email a description of it to hi@earlybid.bid. Both sides will try in good faith to settle it for 30 days.
2. Binding arbitration. Any dispute, claim, or controversy that arises from or relates to the Service or these Terms, including their formation, scope, or enforceability, will be settled by final and binding arbitration. The American Arbitration Association will administer it under its Commercial Arbitration Rules, before one arbitrator. The arbitration will take place in North Carolina, or by video if both sides agree. Any court with jurisdiction can enter judgment on the award. The Federal Arbitration Act governs this Section 17.
3. Individual claims only. You and EarlyBid can bring claims only individually. Neither side can bring or join a class, collective, consolidated, or representative action. The arbitrator cannot combine the claims of more than one party or grant relief to anyone who is not a party. If a court decides that this subsection cannot be enforced for a claim, that claim must go to the courts named in subsection (e), not to arbitration.
4. Exceptions. Either side can bring an individual claim in small claims court. Either side can ask a court for an injunction to stop unauthorized use of the Service or of intellectual property.
5. Courts. For any matter that is not arbitrated, the state and federal courts located in North Carolina have exclusive jurisdiction, and you consent to them.

By agreeing to arbitration, you and EarlyBid give up the right to sue in court and to have a judge or jury decide a dispute, except as subsections (c) through (e) state.

18. Suspension and termination

We can change, suspend, or end all or part of the Service, or your access to it, at any time and for any reason. If we end a paid Service for a reason other than your breach, we will refund the fees you prepaid for the unused period. That refund is your only remedy for the termination.

You can stop using the Service at any time. Sections 4 through 6 and 9 through 20 continue after these Terms or your access ends.

19. Governing law and changes

North Carolina law governs these Terms and every dispute that arises from or relates to the Service, without regard to its conflict-of-laws rules. The Federal Arbitration Act governs Section 17. The U.N. Convention on Contracts for the International Sale of Goods does not apply.

We can change these Terms. We will post the new version on this page with a new effective date. If you pay for the Service, we will also tell you about material changes by email. A change does not apply to a dispute that you told us about before the change took effect. If you use the Service after a change takes effect, you accept the change.

20. General

• Precedence. If you have a written agreement signed by EarlyBid, that agreement controls where it conflicts with these Terms. Otherwise, these Terms are the entire agreement about the Service and replace all earlier statements. An order or invoice sets fees and scope only, unless EarlyBid signs it and it expressly changes these Terms.
• Events beyond our control. We are not liable for any delay or failure that events beyond our reasonable control cause, including outages at hosting, network, AI, or data providers, changes to public websites, and acts of government.
• Assignment. You cannot assign these Terms without our written consent. We can assign them, including to any company that owns or operates EarlyBid.
• Severability. If a court or arbitrator finds any part of these Terms unenforceable, that part changes only as much as necessary to make it enforceable, and the rest stays in effect.
• No waiver. If we do not enforce a right, we do not waive it.
• Notices. We can give you notice by email to the address we have for you, or by posting it on this page. You give notice by email to hi@earlybid.bid.
• Relationship. The parties are independent contractors. These Terms create no partnership, agency, joint venture, or employment. These Terms have no third-party beneficiaries, except the EarlyBid Parties under Sections 13 through 15.
• Electronic acceptance. Your electronic acceptance, including when you sign in, submit a form, or use an API key, has the same effect as your signature.
• Interpretation. Headings are for convenience only. “Including” means “including without limitation.”

Contact

EarlyBid, North Carolina · hi@earlybid.bid